Quick summary
The ILO requests quotations for full-day and half-day conference package services on 22-23 January 2026 in Zimbabwe (Ref: rfx_3959_ROAF). Suppliers must submit complete offers via the ILO e-Sourcing (Jaggaer) platform by 18 January 2026, 22:00 (deadline) and comply with the Terms and Conditions in Annex IV and additional conditions in section 2.6.
Important deadlines
Submission deadline
Jan 18, 2026 (Passed)
Who should apply
- • Conference venues and hotels in Zimbabwe
- • Event management companies offering meeting packages (rooms, AV, catering)
- • Suppliers registered at least at Basic level on UNGM
- • Local MSMEs and suppliers able to meet ILO sustainability considerations
Requirements checklist
Submit offer on ILO e-Sourcing (Jaggaer) platform by the deadline
System will block uploads after 18-Jan-2026 22:00; late offers rejected.
Upload all components of the offer (Article 2.2, Annex I)
All documents must be uploaded before the submission deadline.
Accept Terms and Conditions applicable to ILO Contracts (Annex IV)
Non-conformity may affect evaluation or render the bid ineligible.
Acknowledge and comply with additional contractual conditions (section 2.6)
Failure to comply can impact evaluation.
Provide pricing for conference package services for 22-23 January 2026
Include separate line items for full-day and half-day packages and any taxes or fees.
Demonstrate capability and willingness to deliver the services
Include company profile, relevant experience and contacts/references.
Include sustainability information relevant to local MSMEs / communities
Procurement includes sustainability considerations (local MSMEs, supplier diversity).
If unable to use e-Sourcing, contact ILO procurement
Email hreprocurement@ilo.org promptly for guidance.
Ensure UNGM registration at Basic level or higher
Notice lists Registration level: Basic.
Draft response
Draft email
Subject: RFQ rfx_3959_ROAF — Request for assistance / intent to submit Dear Procurement Officer, We intend to submit a quotation for RFQ rfx_3959_ROAF (Full-Day and Half-Day Conference Package Services, 22-23 Jan 2026). Please confirm any specific submission format requirements beyond the Annexes and advise if there are system issues with Jaggaer. Our UNGM registration level is Basic. If e-Sourcing uploads fail, please confirm the alternative submission steps at hreprocurement@ilo.org. Kind regards, [Name] [Company] [Phone] [UNGM number]
Draft response outline
Draft response pending.
Notice details
Documents & links
View documents on UNGM →Buyer
TBD
Category
TBD
UNSPSC
Procurement type
TBD
Eligibility
Zimbabwe Registration level: Basic
Contact instructions
TBD